Project Highlights – Annexure
Activities associated with the Project
S.No. | Activities | Details |
1. | Project preparation | · Identification of nodal officers for each Circle · Identification of the post offices for delivery and the name / tel number of the Post Master · Mapping of transport-routing |
2. | Booking at the printing press | · Nodal Officers to ensure proper booking, loading and data upload
· Post office counters with computer and internet facility will be set up at the premises of Printing press for booking of consignments.
· Census project software will be used for booking of logistics consignments
· Printing press has to be contacted in advance for setting up the facility
· Printing press will hand over pre-addressed and packed boxes to PO staff
· PO staff will book the Logistics Post consignment with proper entries in the manifest
· Uploading of booking and departure information on the web
· Smaller volumes will be booked through Express Parcel Post
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3. | Loading | · Loading has to be done by the transporter
· PO staff to ensure loading as per route mapping/unloading sequence
· Each consignment has to be covered separately in the vehicle and labeled with delivery address
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4. | Transportation | · The logistics Post consignments will be sent through specially arranged vehicles, as per the tender · Consignments for North East and Assam circles will be sent thro Logistics Post air and later by surface · Consignments for Andaman & Nicobar islands will be sent by air to Port Blair · Consignments for Lakshadweep will be sent by Ship from Kochi · Contact details of the transporters will be provided to the Nodal Officers
· Dispatch schedules for each date with reporting times will be prepared in consultation with RGI & Transporters and sent in due course
· In most of the cases 7 ton capacity vehicles will be engaged for transportation
· Approximate vehicle arrival times at the destination points with number of boxes and weight will be communicated to the concerned Nodal Officers.
· In case of any breakdown of vehicle transport will provide the alternate vehicle arrangement
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5. | Unloading and Delivery | · Vehicle will report to the designated Post office/location at the destination point on the given contact details
· PO staff to accompany the vehicle to the delivery address with sufficient manpower to unload the consignment
· Unloading is the responsibility of the department
· Consignment will be delivered to the addressee under signature and stamp
· One copy of delivery manifest will be kept by delivery PO for data uploading
· HOCs will make necessary arrangements for transmission and delivery of EPP consignments to the addresses and enter delivery information in census project software ·
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6. | Uploading of delivery information | · Post office of delivery will upload delivery of the consignment with number of boxes on the given web page
· Non-computerized POs will get the delivery information uploaded through nearby computerized PO with internet facility
· Report of delivery and data uploading to be sent to Nodal Officer
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7. | Monitoring |
· Nodal Officer in each will be provided with distribution schedules, contact details of RGI and Printing Press coordinators and Nodal Officer in the Directorate
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8. | Reverse logistics | · As part -2 of Phase-1 of the project filled census schedules will be returned from all points (where items delivered) to designated scanning Offices appx. after three months from distribution of the material
· Nodal Officer will remain the same for the reverse logistics
· Details about reverse logistics will be intimated separately |
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